Orders scattered across messages
Today Buyers place orders in chats, leaving warehouse staff and accountants guessing what was agreed.
With MG Trade Numbered purchase orders record items, quantities and agreed vendor prices in one central system.
Purchasing and landed cost
Purchasing and landed cost for wholesale and retail
Match vendor bills, orders and receipts with two-step approvals and landed cost on your stock.
Three-way matching for vendor bills
Two-step purchase order approvals
Freight and customs landed cost
Min/max reordering by vendor
Essential
Purchasing and landed cost
Pending orders
6
Bills matched
18
Landed cost applied
KWD 420
AI summary ready
Sounds familiar?
Why unlinked purchasing and hidden shipment costs hurt margins
Paying bills without verification
Today Bills get paid on paper notes without checking whether goods arrived damaged or incomplete at stores.
With MG Trade Three-way matching links the vendor bill to the original purchase order and the warehouse receipt.
Hidden freight and customs fees
Today Shipping and customs fees sit in general expenses, masking the true product cost and real margin.
With MG Trade Landed cost allocates freight and duty across received items to calculate the true cost of goods.
Stockouts from manual reordering
Today Shelves run out before staff notice shortages, creating delays while finding past supplier prices.
With MG Trade Min/max reordering points create draft purchase orders for the cheapest vendor when stock drops.
What you get
Complete purchasing and cost control for your inventory
Three-way matching
Match vendor bill lines against purchase orders and warehouse receipts before releasing payments.
Two-step purchase approvals
A purchase order can need a second approval before it is confirmed and sent to the vendor.
Landed cost allocation
Add freight, customs duties and clearance fees to received shipments to reflect real inventory value.
Multi-warehouse inventory
Quantities and value for every product in every branch, with lot tracking and barcode scanning.
Min/max reorder rules
Set minimum stock rules per branch and generate draft purchase orders from the cheapest vendor.
Accounts integration
Purchases land in your accounts without re-typing, with KWD to 3 decimals, GCC VAT and Kuwaiti bank statements.
Real screens
See it exactly as it runs
How it works
From purchase order to landed cost reconciliation
-
1
Create and approve purchase order
Pick products, confirm supplier prices and route the purchase order through approval if required.
-
2
Receive goods in warehouse
Warehouse staff verify received quantities, lots and expiry dates against the open purchase order.
-
3
Apply freight and customs landed cost
Enter shipping and clearance bills to distribute landed costs across the received shipment items.
-
4
Match vendor bill and pay
Reconcile the vendor bill with received quantities and purchase order terms before issuing payment.
FAQ
Questions we hear most
Can you move our vendor lists, products and opening balances from Excel?
Yes. Migrating suppliers, products, barcodes and opening stock is part of setup before go-live.
Are purchasing screens, purchase orders and vendor bills in Arabic?
Yes. Screens, purchase orders, receipts and vendor documents are fully in Arabic and English.
How is purchasing priced, and do we pay per buyer or warehouse user?
No per-user fees. In Kuwait, Essential is KWD 45 per month per system with a one-time KWD 100 setup.
What support is included when purchasing staff need assistance?
Support in Arabic and English on WhatsApp, e-mail and the support portal, Saturday to Thursday 9 am to 9 pm.
Who owns our purchasing data, and where is it stored?
You own your data. Export anytime to Excel or CSV, and run on the regional cloud or your own server.
Ready to control purchasing and landed cost?
Book a free 45-minute demo prepared around your product lines, vendor bills, shipments and warehouse flows.
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